Output Time: Professional Project Management & Time Tracking Software

Output Time is a comprehensive project management and time tracking software that helps businesses plan projects, manage team tasks, track work hours, control expenses, and generate professional client invoices—all within a single, integrated platform.

The software is available in two deployment options: cloud-based (SaaS) for teams seeking quick setup and accessibility, and on-premise (self-hosted) for organizations requiring complete data control and security compliance . This flexibility makes Output Time suitable for both small businesses and large enterprises with strict security requirements.

With its intuitive smart timer across all devices (desktop, web, and mobile apps), flexible task management, interactive Gantt charts, expense tracking, professional invoicing, and real-time team messaging, Output Time helps businesses reduce administrative overhead, improve collaboration, and increase profitability by ensuring every billable minute is captured and invoiced.

???? Primary Users

This professional project management and time tracking software is designed for:

  • Software Development Companies & IT Teams managing agile sprints, tracking development hours, and billing clients accurately

  • Design Agencies & Creative Studios tracking billable hours across multiple client projects and creative tasks

  • Digital Marketing Agencies managing campaign timelines, tracking team productivity, and monitoring project budgets

  • Startups & Small Businesses needing an affordable yet powerful solution for project planning and team collaboration

  • Freelancers & Consultants tracking time across multiple clients, generating professional invoices, and managing expenses

  • Consulting Firms & Professional Services requiring detailed timesheets, expense tracking, and client billing

⚡ Key Features & Capabilities

 

???? Smart Time Tracking

  • One-Click Timer – Start/stop timer on any task from web browser or mobile app; track exactly where every minute is spent 

  • Multiple Timesheet Views – View and manage time entries by day, week, or month

  • Timesheet Approval Workflow – Submit timesheets to project managers for review and approval; revoke and resubmit as needed 

  • Billable vs. Non-Billable Hours – Mark time entries as billable or non-billable for accurate client invoicing

  • Time Estimates – Set estimated hours at project, task, or daily activity level to track progress against plan 

???? Flexible Task Management

  • Task Prioritization – Prioritize personal (“My Tasks”) and team tasks with labels and status tracking

  • Task Types – Define custom task types (development, design, meeting, support, etc.) for consistent categorization 

  • Task Assignment – Assign tasks to team members with clear ownership and deadlines

  • Progress Tracking – Monitor task completion status and identify bottlenecks

???? Interactive Gantt Chart

  • Visual Timeline – View project schedules and task dependencies graphically 

  • Dependency Management – Set task dependencies and adjust timelines automatically

  • Milestone Tracking – Define key project milestones to guide team toward final goals

  • Drag-and-Drop Scheduling – Adjust task dates and durations with intuitive drag-and-drop interface

???? Expense Management

  • Expense Tracking – Record all project-related expenses (salaries, purchases, software subscriptions, travel) 

  • Expense Types – Configure custom expense categories for consistent reporting 

  • Expense Approval Workflow – Submit expenses for manager approval before reimbursement or client billing

  • Billable Expenses – Mark expenses as billable to clients for accurate invoicing

???? Professional Invoicing

  • Designer Invoices – Customize invoice appearance to match your brand 

  • Recurring Invoices – Set up automated recurring invoices for retainer clients 

  • QuickBooks Online Integration – Sync timesheet and expense data directly to QuickBooks Online for seamless accounting 

  • Online Invoice Delivery – Send invoices via email or share online links for faster payment collection

???? Project Budgeting & Milestones

  • Budget Settings – Set budgets at project level with cost and hour limits 

  • Milestone Planning – Define key project milestones to track progress toward final goals

  • Budget vs. Actual Tracking – Monitor actual hours and costs against planned budgets in real-time

???? Team Collaboration

  • Built-in Messaging – Real-time team chat without needing separate messaging apps

  • File Sharing – Share files and documents within project context

  • Comments & Updates – Add comments to tasks and timesheets for contextual communication 

???? Intelligent Reporting

  • Profit & Loss Reports – Track project profitability with detailed P&L analysis

  • Expense Reports – Review project expenses by category and team member

  • Payment Reports – Monitor client payments and outstanding invoices

  • Task Progress Reports – Visualize team productivity and task completion rates

  • Customizable Reports – Tailor report formats to meet business needs; export to standard business formats

???? Data Security & Compliance

  • Role-Based Access Control – Set granular permissions for users, departments, and projects 

  • Multi-Factor Authentication (MFA) – Enforce MFA for secure access to sensitive project data

  • On-Premise Deployment – Self-host option for organizations requiring complete data sovereignty and security compliance 

  • Audit Logs – Comprehensive activity logs for compliance and security monitoring